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Process for Changing the Registered Office of a Company in India
Changing the registered office address of your company involves a series of steps and compliance procedures. Here’s a detailed outline of the process:
1. Board Meeting: -
o Convene a Board meeting to pass a resolution for the change of registered office.
o Decide on the new address and authorize a director or Company Secretary to handle the necessary compliance.
2. Special Resolution (if applicable): -
o If the change is within the same city or jurisdiction, a Board resolution is sufficient.
o If the change is to a different city within the same state, a special resolution must be passed and filed with the RoC in Form MGT-14.
o For a change to another state, obtain approval from shareholders through a special resolution, followed by confirmation from the Regional Director.
3. Notice to Stakeholders: -
o Notify all stakeholders, including banks, government authorities, and other concerned parties, about the change of address.
4. Filing with Registrar of Companies (RoC): -
o Prepare and file Form INC-22 within 30 days of the Board resolution, including required attachments such as:
§ Copy of the Board resolution.
§ Proof of the new registered office address (e.g., utility bill, lease deed).
§ NOC from the owner of the premises if the office is on rented premises.
§ If a special resolution is required, file Form MGT-14 within 30 days of passing the resolution.
5. Regional Director Approval (for inter-state change): -
o File an application in Form INC-23 to the Regional Director for approval.
o Publish a notice of the change in newspapers (vernacular and English) and on the company’s website.
o Obtain confirmation from the Regional Director and file the confirmation with the RoC.
6. Update Company Records: -
o Update the company’s statutory records, including the Register of Members, Register of Directors, and Minute Books.
o Ensure that the new address is updated in all business correspondences, websites, letterheads, and other official documents.
7. Intimate Government Authorities: -
o Inform the Income Tax Department, GST authorities, and any other regulatory bodies about the change of address.
A clear, structured delivery process from start to finish
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Our team files all applications with government authorities.
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Practical answers curated by our CA and CS desks for ADDRESS CHANGE.
It means officially updating your company’s registered address with the Ministry of Corporate Affairs (MCA). This is where all legal notices, communication, and compliance documents are sent.
Yes. Every company must file an update with the MCA whenever there’s a change in its registered address to keep legal records accurate.
Yes. A company may have corporate, branch, or administrative offices, but only one registered office that must be declared to the MCA.
Yes, a special resolution is needed if the company moves outside local limits or to a different ROC/state.
Typically 7–15 working days, depending on whether the move is within the same city or across states.
Non-compliance can attract penalties, delays in official communication, and difficulties with regulatory filings or bank processes.
No, only when the registered office is
shifted to another state, the MOA
must be amended to reflect the new location.
You must update details with GST, PAN, TAN, bank accounts, EPF, ESI, and any applicable licenses.
Yes, a company can use a residential address as its registered office with proper documentation and NOC from the owner.
We manages the complete process — document verification, drafting board/shareholder resolutions, ROC form filings, and compliance tracking.
Our experts ensure that each procedural step is legally compliant, minimising risks of rejection or penalties from the MCA.
Yes. We facilitates both intra-state and inter-state changes, including assistance with MOA amendment and RD approval.
Professional handling ensures accuracy, compliance, and timely approval, avoiding potential legal complications and regulatory delays.
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