A joining letter, also referred to as an appointment letter, is a crucial document issued by an organization to a newly hired employee. It serves several important purposes:

1. Confirmation of Offer:  The joining letter formally confirms the job offer made to the candidate, including details such as the position title, department, and reporting manager.

2. Terms and Conditions:  It outlines the terms and conditions of employment, including salary structure, benefits (such as health insurance, retirement plans, etc.), work hours, leave policies, and any other entitlements.

3. Date of Joining: The letter specifies the date from which the employee is expected to commence their duties.

4. Probationary Period: If applicable, it mentions the duration and conditions of any probationary period during which the employee’s performance will be evaluated.

5. Responsibilities and Expectations: It outlines the general responsibilities of the role and the expectations from the employee in terms of performance, conduct, and adherence to organizational policies.

6. Confidentiality and Code of Conduct: The letter may include clauses related to confidentiality agreements, non-disclosure of sensitive information, and adherence to the organization’s code of conduct.

7. Termination Conditions: It may also specify conditions under which the employment may be terminated, both during and after the probationary period.

8. Acceptance: The joining letter typically includes a section for the employee to sign and return as an acceptance of the terms and conditions outlined. This serves as a formal acknowledgment of agreement with the contents of the letter.

9. Contact Information: Contact details of the HR department or the concerned person may be provided for any queries or clarifications.